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Terms & conditions

Please read them carefully. Your use of this site indicates your acceptance of these terms and conditions. Baron Lounge reserves the right to make changes to this site and these terms and conditions at any time without prior notification.

Our Responsibilities

We are a Lounge and a fully serviced venue. Subject to these terms and conditions. We will provide to you the selected venue, between the stated start and finish times, together with the agreed catering, beverages, staffing and equipment.

Contract Price and Expenditure

Fees and prices will be as outlined in the confirmation agreement. Any subsequent requests for goods or services will be added to your final invoice, with full payment due no later than 7 days after the booking.

Use of website

  • You agree that you will not engage in any activity that interferes with or disrupts the website or the servers and networks that host the website.
  • You agree not to, or attempt to, circumvent, disable or otherwise interfere with security-related features of the website or features that prevent or restrict use or copying of any content or enforce limitations on the use of the website or the content therein.
  • You agree not to use, copy, distribute or commercialize content except as permitted by this agreement, by law or with our prior written consent.
  • You understand and agree that any suspected fraudulent, abusive or illegal activity may be referred to appropriate law enforcement authorities.

General Terms

  • These terms of service (“terms”) govern your access and use of all Baron Lounge services so please read them carefully before using the services.
  • By using the services you agree to be bound by these terms in their entirety.
  • If you are using the services on behalf of an organization then you are agreeing to these terms for that organization and are warranting that you have the authority to bind that organization to these terms. In that case “you” and “your” will refer to that organization.
  • You may use the services only in compliance with these terms. You may use the services only if you have the power to form a contract with Baron Lounge and are not barred under any applicable laws from doing so. The services may continue to change over time as we refine and add more features. We may stop, suspend, or modify the services at any time without prior notice to you. We may also remove any content from our services at our discretion.

Your Responsibilities

  • Files and other content in the services may be protected by intellectual property rights of others. Please do not copy, upload, download, or share files unless you have the right to do so. You, not Baron Lounge, will be fully responsible and liable for what you copy, share, upload, download or otherwise use while using the services. You must not upload spyware or any other malicious software to the service.
  • You, and not Baron Lounge, are responsible for maintaining and protecting your account.
  • If your contact information, or other information related to your account, changes, you must notify us promptly and keep your information current.
  • To ensure the venue is respected, the hirer is responsible for:
  • The behavior of the guests at all times.
  • Ensuring the safety of the guests and ensuring the hirer’s guests conduct themselves so as not to expose themselves to risk of harm.
  • Ensuring the venue facilities and equipment are not left abused or in a damaged condition.
  • Ensuring the function (and any packing down that must be done) finishes within the designated venue hire period and that any decorations and hire equipment are removed at the conclusion of the function.
  • Any damage to the venue property incurred during the hire period is to the cost of the hirer.
  • Any lost, broken or missing equipment will be charged at a replacement cost and is to the cost of the hirer.

You may provide certain equipment and materials

You will be responsible for the delivery, collection, safety, insurance of, any damage or loss caused by any equipment, materials or facilities you bring to the venue. You will not bring into the venue or permit or allow to be brought into The Venue, dangerous or hazardous substances, or objects of such weight that may cause overloading or strain to the flooring or walls of The Venue. Nor may you add to, alter, or attach equipment, fixtures or fittings to the venue (including stands and other structures) without prior written consent. Use of smoke or dry ice machines are prohibited unless previously arranged.

Supply of Liquor

The venue has a liquor license and licensed bar staff. Intoxicated people are not permitted on the licensed premises. It is an offence to allow persons to become intoxicated at our venue. It is also an offence to serve an intoxicated person. Accordingly, intoxicated people will be asked to leave. If a patron looks under 25, they may need to provide proof of age. Food, low and non-alcohol drinks and free drinking water are available at all times.

Disruptive or Intoxicated Persons

We may require any persons who are intoxicated, violent, quarrelsome, insulting or disorderly (or persons who are likely to become so), or any persons causing a nuisance to other persons at the venue, to leave the premises.

Intellectual property

We reserve all intellectual property rights, including but not limited to, copyright in material and/or services provided by us.

Please be aware that we may use any feedback, comments, or suggestions that you send us or post in our forums without any obligation to you.

The technology we use to provide the services are protected by copyright, trademark, and other laws of both the United Kingdom and foreign countries. These terms do not grant you any rights to use the website global limited trademarks, logos, domain names, or other brand features.

Indemnity

You agree to indemnify and hold Baron Lounge and its subsidiaries, affiliates, officers, agents, employees, partners and licensors harmless from any claim against us arising out of content you submit, post, transmit or otherwise make available through the site(s), your use of the site(s), your connection to the site(s), your breach of these terms of service, or your violation of any rights of another, including all damages, losses, and expenses of any kind (including reasonable legal fees and costs) related to such a claim.

Limitation of liability

Except as required by law:

  • Neither Baron Lounge nor its partners shall be liable for any indirect, special or consequential costs, damages or losses arising from the event or otherwise in connection with these terms.
  • Neither Baron Lounge nor its partners accept any responsibility or liability for reliance by the client or any person on any aspect of any information provided at the event.
  • The client will be responsible for any loss or damage arising from their acts or omissions.
  • Baron Lounge will not be liable for any loss of enjoyment, financial loss, damage, cost or expense (including without limitation any property damage or personal injury) suffered by the client resulting from adverse weather conditions or other circumstances outside Baron Lounge influence.
  • The services are provided “as is”, at your own risk, without express or implied warranty or condition of any kind. We also disclaim any warranties of merchantability, fitness for a particular purpose or non-infringement. Baron Lounge will have no responsibility for any harm to your computer system, loss or corruption of data, or other harm that results from your access to or use of the services.
  • To the fullest extent permitted by law, in no event will Baron Lounge, its affiliates, officers, employees, agents, suppliers or licensors be liable for (a) any indirect, special, incidental, punitive, exemplary or consequential (including loss of use, data, business, or profits) damages, regardless of legal theory, whether or not Baron Lounge has been warned of the possibility of such damages, and even if a remedy fails of its essential purpose; (b) aggregate liability for all claims relating to the services more than the greater of £20 or the amounts paid by you to Baron Lounge for the past three months of the services in question.

Amendment of terms

Baron Lounge reserves the right to change, modify, add or remove portions of these terms at any time. If you choose to use our website, then we will regard that use as conclusive evidence of your agreement and acceptance of this terms of service.

Please review this agreement periodically for changes. If you do not agree to any of this agreement or any changes to this agreement, do not use, access or continue to access the site or discontinue any use of the site immediately.

Fees and Payment

We reserve the right to request a deposit and/or a refundable bond at our complete discretion. Full payment of the total venue and equipment hire charge is required at least seven (7) days prior the event. We reserve the right to charge an administration fee on all accounts which are not settled and require attention. Payment is currently accepted by cash or bank deposit (details provided on request).

Prices & Surcharges:

  • Baron Lounge will use all reasonable efforts to maintain the cost as quoted at the time of the booking. However, Baron Lounge reserves the right to pass on as a surcharge any cost increases due to circumstances outside its control, such as suppliers increasing their costs. Baron Lounge will endeavor to notify clients in writing as soon as it is aware of any likely surcharge. However, Baron Lounge reserves the right to invoice a surcharge without notice. If the surcharge is not paid within the time stipulated on the invoice, Baron Lounge will construe such non-payment as an act of cancellation on the client’s part and the provisions of cancellations clause will apply.
  • All prices are quoted in UK pounds unless otherwise specifically indicated, and payments must be made in the currency quoted. Baron Lounge reserves the right to adjust prices quoted in currencies other than pound sterling to reflect fluctuations in foreign exchange rates or tariff markets.

Cancellations

Cancellation and Termination by you

All cancellations must be received in writing and the following terms are applicable; (1) between 7 and 14 days’ notice; you may be required to pay a cancellation fee of 25% of the total venue and equipment hire charge. (2) Less than 7 days’ notice; you will be required to pay 25% of the total venue and equipment hire charge. (3) We, at our discretion may waive part of the cancellation fee if the venue is rebooked. (4) Catering charges may also be payable, subject to the terms and conditions agreed with the caterer.

Cancellation and Termination by us

We may cancel your booking and thereby terminate this agreement at any time when incidents occur which are deemed outside our control and effect the venues ability to provide the services for which it was contracted to. Any deposits paid will be refunded to you. However, should we cancel or stop the event for any of the following reasons, no deposits will be refunded. If you, your guests or any other persons permitted entry into the venue by you or someone on your behalf do not comply with any of the conditions, requirements or restrictions referred to in this contract. If you materially breach this agreement

Change of Date

You are permitted to make one (1) change to the date of your booking provided that such change is made no less than 45 days prior to the commencement of your original booking date and provided you choose dates which are of an equal value. Any change to your booking date is strictly subject to availability. No refund will be given if you are not able to change your booking date as a result of alternate dates not being available.

Guaranteed Numbers

To ensure our maximum efficiency, final numbers must be confirmed with Baron Lounge no less than seven working days prior to the event. This will be regarded as the minimum number for catering and charging.

Special Needs & Requests

  • Clients must inform Baron Lounge, prior to booking confirmation, of any special needs which, if not met, may adversely affect the enjoyment of their intended journey. Baron Lounge will not be held liable for any loss of enjoyment resulting from failure to disclose information pertaining to the individual special needs of clients.
  • Clients must advise Baron Lounge in writing of any special requests, e.g. diet or facility, when the reservation is made. Baron Lounge will, if reasonably possible, arrange for the request to be fulfilled.
  • Any additional costs incurred by Baron Lounge or its suppliers, agents, contractors and service providers in accommodating the special needs and requests of clients may be charged to the client. Baron Lounge will inform the client of any such charges prior to making the necessary arrangements.

Force Majeure

  • Force majeure event means any circumstances beyond the reasonable control of Baron Lounge (including, without limitation, acts of god, explosion, flood, tempest, fire or accident, war or threat of war, sabotage, terrorism, piracy, civil disturbance, or requisition, sickness, quarantine, government intervention, weather conditions, alteration or cancellation of scheduled air services or other untoward occurrences).
  • If Baron Lounge is affected by a force majeure event, Baron Lounger its local agents, shall notify the client as soon as reasonably practicable of the nature and extent thereof.
  • Baron Lounge shall not be deemed to be in breach of these terms of service or otherwise be liable to the client or any other person, by reason of delay in performance or non-performance, of any of its obligations in these terms of service to the extent that any such delay or non-performance is due to a force majeure event.

Complaints /Disputes

  • Clients who have any cause for complaint during the event must immediately notify co.uk, where possible in writing, to give Baron Lounge the opportunity to remedy the complaint.
  • Baron Lounge will not accept responsibility for complaints received more than 7 days after the occurrence of an event leading to the complaint.

Both Baron Lounge and the client will use alternative dispute resolution procedures to resolve disputes prior to resorting to legal proceedings.

Privacy

Baron Lounge may disclose the client’s personal information to its suppliers for the purpose of arranging and booking the client’s event. The client’s information may also be disclosed to related companies of Baron Lounge, and to agents, contractors and service providers who act on behalf of Baron Lounge or who provide goods or services to Baron Lounge. Baron Lounge may use the client’s information to inform them of additional products and services which may be of interest.

Governing law the agreement and these conditions shall be governed by and construed in accordance with the law of England and Wales.

Copyright Policy

In accordance with the digital millennium copyright act of 1998, Baron Lounge will respond expeditiously to claims of copyright infringement committed using the website service and/or the Baron Lounge website (the “site”) if such claims are reported to Baron Lounge in the manner identified in the sample notice below.

If you are a copyright owner, authorized to act on behalf of one, or authorized to act under any exclusive right under copyright, please report alleged copyright infringements taking place on or through the site by completing the following DMCA notice of alleged infringement and delivering it by postal mail to the address below.

DMCA Notice of Alleged Infringement (“notice”)

  • Identify the copyrighted work that you claim has been infringed, or – if multiple copyrighted works are covered by this notice – you may provide a representative list of the copyrighted works that you claim have been infringed.
  • Identify the material or link you claim is infringing (or the subject of infringing activity) and to which access is to be disabled, including at a minimum, if applicable, the URL of the link shown on the site or the exact location where such material may be found.
  • Provide your company affiliation (if applicable), mailing address, telephone number, and, if available, email address.

Include both of the following statements in the body of the notice:

“I hereby state that I have a good faith belief that the disputed use of the copyrighted material is not authorized by the copyright owner, its agent, or the law (e.g., as a fair use).”

“I hereby state that the information in this notice is accurate and, under penalty of perjury, that I am the owner, or authorized to act on behalf of, the owner, of the copyright or of an exclusive right under the copyright that is allegedly infringed.”

Provide your full legal name and your electronic or physical signature.

Deliver this notice, with all items completed, to:

Baron Lounge

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